Top 5 Benefits of Screen-Sharing Software for Online Meetings

Research suggests some companies could save as much as $11,000 a year per employee if they continue to embrace remote work.

Many businesses across the country are already considering maintaining a remote workforce in the future. After all, we have the technology.

Throughout 2020, work-from-home personnel has had to rely on tech to carry out their daily duties, engage in meetings, and manage their teams remotely. Thanks to this, a host of new and established technology, like screen-sharing software, has become a part of daily life.

As the WFH trend continues to pick up steam, it’s important to stay updated on the latest available tech. So, keep reading to find out more about screen-sharing software and what it can do for you.

What Is Screen-Sharing Software?

Screen sharing is also known as desktop sharing. It allows other people to view your screen from anywhere in the world as if they were standing alongside you.

You can share your screen in this way with one viewer or multiple parties, restrict their view to one screen, or share multiple elements of the screen.

It’s available as downloadable software, or you can use it online. Businesses use screen sharing for a wide range of applications as follows:

  • IT support
  • Virtual conferences
  • Training sessions
  • Online presentations

Screen sharing is particularly useful for team meetings since it offers the following advantages.

1. Screen-Sharing Supports Remote Work

When everyone’s in the same room, it’s easy to point out something on your screen to a co-worker. It’s impossible when you’re in different rooms, miles away from each other.

With screen sharing, you can share a design, concept spreadsheet, or idea with your co-workers as if they were standing at your desk. This makes it much easier to collaborate and take the guesswork out of any project.

This reduces confusion and helps others to understand what you’re talking about a lot more easily.

It’s impossible to explain a complex procedure or new technique to a co-worker without visual representation. According to this remote meeting guide, you can also record these walkthroughs.

That means your colleagues can go through the process at their own pace and replay it if they forget any of the finer details. In this way, screen sharing is a vital tool for remote workers.

2. It’s Ideal for Brainstorming Sessions

Fresh ideas and innovation are the lifeblood of any organization, and brainstorming sessions are one of the best ways to come up with these out-of-the-box concepts.

Screen sharing software helps bring everyone into the same space during these sessions and provides the instant interactions and reactions so vital to this process.

Some of these tools allow you to use a digital whiteboard, so team members can let ideas flow on a shared canvas. By recording these sessions, you can go back to refresh your memory and revisit ideas that suit new circumstances.

Note-taking plays a vital role in brainstorming by keeping track of key takeaways, next steps, and items that need follow-up. A capacity for simultaneous note-taking is a key feature of the best screen-sharing solutions.

3. Things are Easier to Understand with Screen Sharing

It’s much easier and more effective to convey an idea visually. That’s why so many online courses and training programs use video to get the message across.

In this way, screen-sharing is an excellent tool for training employees, even in remote situations. Explaining how something works to a group of employees is a helpful way to get your message across quickly and effectively.

Screen-sharing helps you explain and illustrate your concepts easily and quickly in real-time. Plus you’ll save on venue hire and travel by holding training sessions remotely.

You can demonstrate your points visually using a step-by-step format.

Participants can also address any questions via chat separately from the other participants without disrupting the flow of the presentation. This helps keep the meeting flowing and moving forward without allowing anyone to feel excluded.

4. Screen-Sharing Software Maintains Focus

We all know how meetings can wander off down a rabbit hole of unproductive time. Screen sharing helps prevent this.

Instead of having to remind the attendees of a particular instance and wait for everyone to recall what you’re talking about, you can show them on their screens.

You don’t need to wait while everyone tries to remember the details of a particular project, you can show them what you mean. This also ensures everyone’s on the same page.

With screen-sharing, the presenter or meeting coordinator maintains control and keeps everyone engaged and on board throughout the interaction.

In this way, screen sharing results in better, faster, and more effective meetings for every staff member.

5. Screen-Sharing Encourages Team Work

While screen sharing often involves one presenter, it doesn’t need to take that format. Other delegates can take the reins when needed, or if they want to amend something, help you present, or explain a concept.

Screen-sharing tools allow you to give anyone access to your work, so they can make changes as needed. It’s a far better way to get the team working together than by emailing documents back and forth while trying to keep track of who changed what.

Embrace Technology in Business Today

It’s only thanks to technology that we’ve made it through the ravages of recent years relatively unscathed. Modern tech has helped save jobs and protect livelihoods in very difficult times.

Screen-sharing software is just one of the technologies that have enabled businesses to thrive and grow in these unusual circumstances. Browse our blog if you’d like to discover some more ways technology can help you succeed in your endeavors at work and home.

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