Computers and Technology

How to Save Gmail Emails with Attachments as PDF

Do you want to know how to save Gmail emails with attachments as PDF format? Looking for a solution to export emails from Gmail to PDF document files? Then here in this blog, you will find the step-by-step solution to save multiple Gmail emails as PDF file format.

When we talk about the best webmail service, Gmail comes first. All users, from businesses to beginners, use Gmail accounts to communicate from one place to another. It provides its users with advanced options for managing email data. Gmail stores all mailbox data in the cloud. However, in some cases, users may want to receive important emails and convert Gmail emails to PDF document files.

Unluckily there is no direct option available in Gmail that can export all emails in PDF with attachments at once. Gmail allows users to single email as a PDF at a time. Before moving to the solution, let’s look at why users need to save Gmail emails with attachments as PDF files.

Benefits of PDF (Portable Document Format)

  • Adobe PDF file is a secure platform that provides users with password protection.
  • Easy to share over the web due to the portable format.
  • PDF files are easily accessed on almost all operating systems such as Windows, Linux, Mac OS X, etc.
  • PDF files can be accessed on a variety of devices such as laptops, mobile phones, tablets, and desktops.
  • No additional application is required to view or open the PDF files.

After you know the benefits of a PDF file and why a should user save multiple Gmail emails as PDF. Let’s move to the solution.

Best Method to Export Emails from Gmail to PDF with Attachments

Use the Yota Gmail Backup Wizard on Windows to bulk convert Gmail emails to PDF files. This way can directly export multiple emails at the same time without losing a single piece of information. It will save Gmail emails as PDF along with all attachments with exact formatting.

Moreover, the software provides an option to convert selective email folders to portable formats. This software is free from any file size limitations and data loss issues. This is the topmost and most secure solution to the query of how to save Gmail emails with attachments as PDF files.

With this software, the generated PDF file is saved under the same name as the subject of an email. It also gives you the facility to choose and save the exported file at the desired location on the system. Also, you can make a new folder to save the PDF file.

The tool comes up with a simple and easy-to-understand interface that also helps non-technical users to export emails from Gmail to PDF file format. It works on all Windows versions including the latest version Windows 11. Plus it does not need any supportive application to accomplish this task.

To start the procedure, first, download and install the tool on the machine. Then follow the below steps.

How to Save Gmail Emails With Attachments as PDF Document Files? – Quick Steps

Step 1. Run the Email Backup tool and click Open.

Step 2. Select Email Accounts and hit on Add Account.

gmail to pdf

Step 3. Now, Enter Gmail account login credentials.

convert gmail emails to pdf

Step 4. Pick PDF format from the list of multiple options.

export emails from gmail to pdf

Step 5. Select the location to store output and click the Save button.

save multiple gmail emails with attachments as pdf


Exporting all emails to PDF process is running. Once it is complete, you can view the PDF file from the selected destination on your system.

Why Choose Yota Gmail to PDF Export Solution?

There are several reasons to choose this tool. It is totally secure and packed with tons of advanced features that do the job as per the needs of the user. Some of them are mentioned in the below section:

  • Save Gmail emails with attachments as PDF format
  • Simple to use for all beginners without technical expertise
  • Export emails from Gmail to PDF with accuracy
  • Provide the option to select a folder from which you want to export emails
  • Bulk convert Gmail emails to PDF without data loss
  • Ability to convert specific emails by date, time, subject, to, etc.
  • Option to search in attachments with a specific keyword
  • Compatible with Windows 11, Windows 10, Windows 8.1, Windows 8, Windows 7, etc.
  • Facility to transfer emails from multiple Gmail accounts
  • Support multiple file formats as well like export Gmail to PST, MBOX, HTML, etc.
  • Provides the option to transfer emails from one Gmail account to another
  • Support multiple email services like Office 365, Yahoo, Zoho, AOL,, etc.

Free Manual Method to Save Gmail Email as PDF

Follow the below steps to convert a single email from Gmail to PDF document file manually:

Step 1. Sign in to your Google account from which you want to save emails to PDF.

Step 2. Open the email and from the top right side click on the three vertical dots.

Step 3. Pick the Print from the list.

Step 4. Select the Save as PDF option and hit the Save button.

Step 5. Choose the desired location on your system to save Gmail as PDF format.

Limitations of Manual Approach: The manual steps described above are completely free and secure, but do not give you permission to save multiple Gmail emails as PDF at the same time. This method is able to save a single email in a PDF file at a time. If you want to export emails from Gmail to PDF files in bulk, you must use the above-mentioned method.

Final Verdict

Saving Gmail emails as PDF format is easy, but when it comes to bulk convert Gmail emails to PDF there is no manual process is available. Gmail allows users to export one email to PDF in a single time. To get rid of this problem, here we discussed the best Gmail email backup wizard which enables you to save as many emails in PDF format along with all inserted attachments. This is the best solution how to save Gmail emails with attachments as PDF file format. Try the demo version of the tool to convert unlimited emails and get several benefits.

Read More: Why Is Epson Printer Not Connecting With Mac or iOS Gadgets

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