Internet and Businesses

Everything to Consider When Choosing an Online Fax Company

Around 16 million faxes are sent every year, which shows this seemingly old-school tech is still popular with businesses.

Using online fax services lets you go paperless, access data from various locations, and work with a range of devices. Perhaps you’ve decided to invest in an online fax company, but you don’t know how to find the best one for your business.

Sounds familiar? Don’t worry; you’ve come to the right place. Here is everything to consider in your search.

Features

As you browse fax companies, it’s important to check out the features. For instance, you may want a service that supports digital signatures, especially if you’re working remotely.

Another key feature is scheduled delivery, where you plan which documents to send within a particular timeframe. This is a must-have if you have offices in different states or countries.

Security

Every business wants to know they are sending secure online faxes, especially when handling sensitive data.

Because of this, you should find online fax solutions that only give access to authorized owners of the documents. Plus, make sure each one is encrypted. A telltale sign that the fax company prioritizes security is if they regularly test their products and have an emergency backup plan.

Quality

When browsing options for fax companies, it’s important to consider the quality.

Only choose companies that offer a free trial so you can test the features and ensure the company delivers a great product. This will help you narrow down options until you find the best online fax company to suit your needs.

You should also ask whether the online fax solution works with every type of email. As a general rule, it should work with Gmail, Hotmail, and your company email.

Cost

Before you start your search, make sure you outline a budget for faxing. This will determine which additional features you can get and if you have to pay monthly or annually.

Aside from the online faxing experience, you should ask whether they have any hidden fees. For instance, many companies charge you to create an account, so ask about the entire process. Plus, figure out whether there are any setup fees.

Scalability

Sure, you only send several monthly online faxes now, but what about in five years? You may have another office with a large team, which means the online fax company should make it easy for you to scale your business. And the same goes in reverse, if you’re struggling to make a hefty profit, then find a company that lets you scale down.

Everything to Consider When Choosing an Online Fax Company

Hopefully, after reading this article, you will find the perfect online fax company for your needs.

Make sure you check out the features, security options, and quality of the service. You should also consider the cost and whether the solutions are scalable as this will determine whether it’s worth your time and money. Happy hunting!

Found this article helpful? If yes, then check out the rest of our blog for more tips and tricks.

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