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Download or Backup Outlook for Mac Account – Get the Complete Guide

Summary: The article highlights and solves the problem for users who are not able to find the right solution to Backup Outlook Mac. Backing your Outlook mailboxes on your System will ensure your data’s safety and prevent it from any data loss in the future. The article will give you the most trusted tool to backup Outlook Mac with all the steps to follow.

Know the Perfect Guide here

Preserving and maintaining your Outlook data is the greatest way to save it from any unprecedented events. Outlook has been the top choice for the users to use as their email client, but it quickly occupies your space. So, if you want to free your space in Outlook for your emails then you can archive OLM data to your Mac System. There are various reasons as to why people might want to Backup Outlook Mac.

Here is the Guide and the Solutions to deal with your problem.

First is the Manual Method and the other is an Automated Solution that includes a third-party tool to overcome all your problems. Follow the below article to know more.

How can you Backup Outlook Mac Manually?

Here are the steps for you to follow if you are opting for the Manual Method: –

  • Now open for Outlook Mac on your System.
  • Navigate to the Tools tab and then select the Export option.
  • A wizard stating Export to Archive File (.olm) appears on the display screen.
  • Then further select the items you wish to export to the archive file and then click on the Continue button.
  • In the Save as box, choose the Downloads folder and then click on the Save button.
  • It will take few minutes to export the data.

You will receive notifications regarding the completion of the procedure and then finally click on the Finish button to complete.

Limitations of the Manual method

Here are the major loopholes in the Manual method which you can face during the Backup process: –

  1. The Manual Method might fail while following it.
  2. The process needs technical expertise, users with non-technical skills may not be able to follow up.
  3. The procedure is also time-consuming.
  4. There are also chances of data loss while following the process.

How to Backup Outlook Mac Smartly- An Automated Tool

To overcome the limitations of the Manual Process one of the most exotic tools, Email Backup for Mac. You can backup Outlook Mac emails from the cloud-based server and then save them into your Mac System. The tool also offers you to save files into various file formats provided ranging from Email to document format: EML, PST, MBOX, EMLX, MSG, HTML, MHT, etc. Along with the email, files get the attached documents also in any format. The vital feature of the application is that the tool itself completes the process.


You can backup Outlook Emails in bulk or selective quantity depending upon you, using the Filter options in the utility. The tool is quick and provides you with 100% accurate results without any glitches and errors. The tool also maintains the folder’s hierarchy and prevents it from any data loss.

Without the help or support of Outlook for Mac installation complete the backup process on Mac OS. The tool also is a solution to convert OLM to PST format on Mac itself, which you can import to Windows PST post the conversion.

Trial Version of Outlook Backup Tool

Using the trial or demo version, backup Outlook for Mac account locally on Mac OS. You can save around 25 emails from your Outlook Mac account to any preferred email or document file format. The trial version has all the features same as that of the Professional version except the email file limitation.

Directly get the upgraded version as the tool has a simple software interface and can be operated without the help of any external support.

Simple Steps to follow and Run the Software

Follow the below-mentioned steps to carefully run the software: –

1. Start the application, Email Backup on your Mac System.

2. Then select the required Email Application and enter the Account credentials in the software panel.

3. Now choose the email folders which you wish to convert and then choose the desired file format from the Saving drop-down menu.

Backup Outlook Mac using Email Backup Tool

4. If you want to go for selective backup then click on the Filter Option.

5. Click on the browse button to choose your preferred location to backup Outlook Mac Data.

Click on the Start Backup option.

How Email Backup Tool for Mac Standout?

Every software application has its own unique approach to performing a task. And thus, MacUncle possesses a variety of features to offer a complete solution for users. So, here are the major features of the Tool that you can experience:

Safe and Secured Backup Solution: The tool won’t stop or take time in between the backup process. The tool has several download control functions. The Pause option will stop the process and restart the process from where it was discontinued. This way the Outlook.com email archiving process works easily on Mac.

Multiple Saving Option: The user is allowed to backup Outlook for Mac account to different file formats or email services. The available file formats are PST, EML, MBOX, CSV, MSG, HTML, MHT, etc. Also, migrate or backup the emails to Gmail, Office 365, Rediffmail, IMAP, Yahoo, etc.

Option to Rename File: The program, after the email has been copied to Mac in a single file format, is designed to keep all emails searchable. That is with the help of the file naming option to rename the file. You can therefore configure the name convention for your needs to easily remember every file to avoid difficulty accessing e-mail. Use naming option for, EML/MSG/PDF/DOC/

Filter Out Emails: Another interesting characteristic of this utility is the filtering service for email files. This feature enables everyone to filter the e-mails and to save the rest of the archive information. Backup all your important email files within minutes using email components such as Subject, To, From, and date range.

These are only a few hand-picked features of the tool as it comes with multiple advanced features.

Bringing up all together

The blog gives you the trusted and reliable methods to Backup Outlook Mac on your System. The first is the Manual Method which can give you results but have various limitations. So, another is the most trusted tool, the MacUncle Email Backup tool which comes with a user-friendly interface and can give you the best results.

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