5 Ways Office Hoteling Appeals to a Hybrid Workplace

The hybrid workplace paradigm is significantly different from the typical work model. Often considered to be the future of work, can it be regarded as the new frontier of work? A hybrid workplace seeks the best combination of productive work, decreased stress, and reduced commuting. 

A hybrid workplace is not a new concept, but what is it?

Hybrid work is a flexible system that allows people to work from the office and work from home. It offers flexibility and more autonomy to the employees by allowing them to choose their preferred place of work. 

According to a Wakefield Research poll, over 50% of employees would look for a new job if their management did not provide flexibility.

So it’s no surprise that 77% of organizations have already chosen to become hybrid, according to data from the latest April 2022 poll. 

At the same time, the overwhelming number of no-growth enterprises is “still concentrated on where employees will physically work.” But the world is changing towards flexibility and comfort with the best productivity.

Now, let’s see what Office Hoteling is!

Office hoteling is the concept of booking a desk at the workplace for considerable durations. Many businesses use a desk booking system that allows employees to secure desks for numerous hours or days. 

So, office hoteling is the system of allocated seats in a hybrid workspace that allows team members to occupy desks that match their requirements. 

Office hoteling becomes an essential element of hybrid workspace practice. As employees come to the office as and when it is required, certainty about their seating adds to less stress. 

Employees’ visits to the company have become more purposeful. However, when visiting the office, employees still want to have a dedicated desk. And there are many employees who do not like shifting desks every time they visit the office. This is where office hoteling comes to play.  

It allows employees to book a desk for an extended period. Although an old concept, office hoteling has been gathering momentum in recent years. 

How does office hoteling work?

In office hoteling, employees reserve desks and cubicles for an extended period. 

For instance, if an employee works in the company on Mondays, Wednesdays, and Fridays, they can reserve a desk for those days. No one else can book those desks on those days. 

So, in office hoteling, a desk can be booked for a particular period of time, and it will be out of access for others. 

5 Ways Office Hoteling Appeals to a Hybrid Workplace:

Flexible seating layouts are not a new notion. Long before the pandemic, some companies were already experimenting with flexible seating. 

  1. Saves Office Space

There is a reason why office hoteling is so popular in a hybrid workplace. And that is the amount of office space it helps you save. If you have 10 employees coming to the office daily, you know that you need those 10 seats for sure. 

This opens up the opportunity for you to save office space. You can either give up the seats you do not need or modify them to suit the needs of your employees better. 

  • Helps Improve Employee Engagement

Looking beyond the spatial benefits of office hoteling, organizations can also improve employee engagement. Since a concept like office hoteling allows employees to be more flexible, morale is generally high. Providing office space without the requirement of daily attendance, empowers employees to work with more autonomy.  

  • Cost Savings

Having to offer a hybrid workspace for employees can result in significant real estate savings. The organization will probably require less total square footage if such desk space is eliminated or converted into collaboration or conference rooms.

  1. Better space planning

Office hoteling is the medium ground between open sitting and designated workstations. It allows businesses to avoid wasted office space while providing hybrid workplace employees with a tangible area to work and communicate. It helps firms decrease wasted office space, like having 50 slots for 100 employees.

The facility management team can better manage their office space. 

  1. Improved productivity and collaboration

In a hybrid workplace, hoteling encourages staff to arrange their office days carefully. Employees may avoid wasting time looking for an empty desk when they arrive at the workplace. Employees can begin working sooner if they already have a desk booked. 

Since they won’t be wasting time looking for desks, their productivity increases. Also, with office hoteling collaboration becomes easier. When booking the desks, employees can look for seats near their colleagues. 

Office hoteling has several advantages. This has influenced most organizations to adopt it. 

There will always be unexpected and unknown hitches when a procedure is adopted. Office hoteling is not so different. Organizations will have to solve specific problems, such as having to handle special requests, particularly if there are mainly teams. Multiple office locations might also lead to a lot of confusion. 

This hurdle can be dealt with by implementing a desk booking solution. 

How to choose the right office hoteling solution for your organization? 

The industry has gotten congested with new and old providers offering office hoteling options since the lockdown and the trend to hybrid work. A simple Google search on “office hoteling suppliers” yields over 40,000 results. However, not all suppliers and services are created equal, and what fits one business may not work for yours. 

Try WorkInSync desk booking software. With features like hoteling, hot desking, floor plans, desk management, and more, it is built to meet your hybrid workplace requirement. It also has real-time space utilization and room booking features. WorkInSync is available for both web and mobile devices. 

You can opt for a demo today to learn more about the office hoteling software.  


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